From notes to a finished report in under a minute
Add what you know about each pupil, choose a tone that suits your school, and Staffroom writes a thoughtful first draft. You review it, tweak what needs changing, and move on to the next child.
Three steps from blank page to finished report.
Start with what you already know
Throughout the term, you notice things: a pupil who finally clicked with long division, someone whose confidence in reading has bloomed, a child who needs more stretch in their writing. Add those observations to Staffroom as you go, or pull them all together just before report season. Either way, you are working from real notes about real children rather than casting around trying to remember who did what back in September.
Choose a tone and press generate
Pick from a set of preset tones, such as encouraging, formal, balanced or stretching, or paste in a few lines from reports you have written before and Staffroom will learn your voice. Then press generate. Your draft arrives in full, proper sentences, structured the way school reports should be, within seconds.
Edit it until it sounds exactly right
The draft is yours to work with from the moment it lands. Change a phrase, add a detail, remove something that does not quite fit. Most teachers find they spend two or three minutes on each report rather than twenty. All the hard thinking is already done and you are simply making sure it is perfect.
Not every report writer is the same.
It sounds like you, not a chatbot
Generic AI writing tends to drift towards the same phrases and rhythms, and experienced teachers and parents will notice. Staffroom is designed to avoid exactly that. Set your tone once and every report for every pupil in your class will sound like it came from the same person: you.
Your pupils' data stays private
Before any AI processing happens, pupil names are automatically hashed and replaced with anonymous identifiers. Nothing identifiable ever reaches an AI model. Your school's data is stored securely, used only by you, and never shared or used to train anything.
Export in the format your school needs
Download individual reports or your entire class as Word documents, ready to send to your school office, upload to your MIS system, or hand to parents. No reformatting, no copy-pasting and no last-minute scrambles with formatting.
Built around real teaching workflows
Staffroom was designed with class teachers, not technology teams. Notes can be added on the go through the term or all at once. Reports can be generated one at a time or for a whole class in a single session. It fits around how you actually work.
Built with school data in mind
Staffroom was designed from the start to meet UK school data requirements. Student names are hashed before leaving your workspace, your data is never used to train AI models, and everything is stored on secure infrastructure. We know that getting this right matters more than almost anything else.
Read our security page →Questions teachers usually ask
Is Staffroom GDPR compliant?
Yes. Pupil names are hashed and aliased automatically before any AI processing, so no identifiable personal data ever reaches an AI model. Your school retains full control of its data and nothing is shared with third parties or used for training purposes.
What if the draft does not sound right?
You edit it. You have full control over the output at every stage, and most teachers find they need very few changes once they have found a tone they are happy with. If something sounds off, you can adjust your tone settings and regenerate, or simply edit the draft directly.
Can I generate reports for my whole class at once?
Yes. Once you have added notes for your pupils, you can work through the whole class in one session, generating each report in turn and making any tweaks as you go. Staffroom is built for class-level reporting, not just one or two children.
What year groups does it work for?
Staffroom works for KS1 and KS2 right now. Support for secondary school and EYFS/Reception is on the roadmap and coming later this year.
How is this different from just using ChatGPT?
ChatGPT requires you to write a detailed prompt each time, gives you no privacy protection for pupil data, has no memory of previous reports and produces output that tends to sound very similar across all pupils. Staffroom is purpose-built for school reporting, with tone matching, privacy-first design and a workflow that fits around the whole class.
Ready to get your evenings back?
Try Staffroom free for 14 days. No card needed until you are ready and you can cancel any time.